Library behind the scenes – more than just tidying the shelves!

“In the summer, do you just tidy the book shelves for a few weeks?”

This is a question I’ve been asked more than once. And to be fair, it’s not an unreasonable one.  Exams are over. The libraries and lecture theatres are largely empty. People go home. Many academic and support staff go on holiday –  it’s not surprising that there’s a perception of things slowing down, of taking it easy between the end of one academic year and the start of the next. For the Library Collections and Acquisitions (C&A) team however, summer is one of the busiest times of our year.20170608_150754 - Copy

It really begins in mid-May, when we start to think about two things in particular – the Financial Year End, and the “stock usage reports”.

The first involves a process of chasing-up with our various suppliers any unfilled or outstanding orders, in order to getting the materials into stock quickly, or cancelling orders that won’t be fulfilled, so we can free-up the money and invest it elsewhere before year-end. Ebooks are always a good option, as they are generally accessible within three days of the order being placed, and are always in high demand by both on-campus and distance learners. So year-end (actually July 31st, but in practice, for us, somewhat earlier) is heralded by a period of cancelling and ordering, of re-allocation of funds and of careful targeting of the remaining resources budget.

At the same time, we run the stock reports which show us which items in our Libraries are being used, and which are not. These usage statistics are cross-checked with Reading Lists and double-checked by Academic Librarians. We want a “hard working” Library collection, which reflects the courses and subjects being taught on each campus, and gives access to content in formats our users can engage with. Different subject areas have different needs and preferences – for example, a Law student might need up-to-the minute statutes available to consult on-line; whereas in Cultural Studies, a twenty-year-old classic edition might be the definitive text on a particular topic.

Materials no longer needed, unused works, or those superseded by newer texts and editions, are then withdrawn from stock. We don’t throw them away – the overwhelming majority are sold on to a charity called Better World Books, which in turn generates income for the Library whilst also supporting international literacy initiatives.

Meanwhile, we’re thinking about the new books, eBooks, CDs, DVDs, and so on that will fill these spaces and further enhance the usability, accessibility, and relevance of the Library collection. We place approximately 600 orders per month- averaging over 1,000 new items coming into the Library on a monthly basis all year round, with late August and early September the busiest times of all, just ahead of the start of the new Academic Year. We collect and input Reading Lists, identifying stock gaps and order new materials, with over 3000 Lists guiding individual users via their My Beckett page to the right materials they need for their studies. . Each year the module codes change, modules disappear or are added, new courses start…C&A are responsible for administrating this highly complex system.

The summer is also the time when we review our processes and workflow, and trial new approaches and working styles – things like faster, more efficient ways to order; more streamlined methods of receiving stock; new ways of accessing content; reviewing the performance of our suppliers; and looking to see what working practices and technologies are out there which could help us to improve the service we deliver.

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And then, when we’ve done that, we tidy the shelves…

Eric Jackson, Collections and Acquisitions Manager

 

 

 

Team Photo:

Back l-r Eric Jackson, Phil Todd, Paul Scholes, Dawn Elson.

Front – Amy Campbell, Ellie Windle, Sarah Dacre, Donna Easton

WannaCry ransomware attack

We are sure you have heard the “WannaCry” ransomware attack over the weekend of 13th / 14th May which has affected more than 200,00 computers across 150 countries.  IT Services are working to protect University networks and may mean that services, such as your P: Drive and the internet may be taken down to further update our network.  Whilst we will try and keep you updated with as much notice as possible, the situation may mean that we are unable to warn you of services and/or the network going down.

Please ensure you are saving your work regularly and keeping back-up copies of everything you are working on.  Full details of our advice on saving your work can be found here: http://libguides.leedsbeckett.ac.uk/it_support/saving_your_work

Please check Twitter for further updates.

Sheila Silver Library – Campus Card required for access

card-2019Until the end of Semester 2 access to Sheila Silver Library will be limited to Leeds Beckett students, staff, and guest users.  You will need to have your Campus Card (also known as your staff or student card) with you at all times to access the Sheila Silver Library.

Remember: If you leave the library to take a break or to get a drink or a snack, don’t forget to take your Campus Card with you, as you will need it to get back in!

This change is in response to your feedback, to help support your learning, and to give you priority in finding study spaces within the Library.

If you forget your Campus Card, you’ll still be able to enter the Library after a brief delay to sign in. If you have your Campus Card you’ll be able to enter immediately by scanning your card at the gate.

If you’ve lost your Campus Card you can get a replacement from the Student Hub.  You’ll also need your card to prove your identity for your exams so now is a good time to sort this out.

If you don’t have a Campus Card but you’re attending an event in the Library such as an Open University Lecture staff will be able to sign you in.

Headingley Campus Library remains open to the public during the day as usual, as the infrastructure currently in place in the James Graham Building does not allow for restricted access.

The Library is still open 24/7 to all Leeds Beckett students and staff. Please note you will be breaching student regulations if you lend your Card to anyone else.

Have a cracking Easter!

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The Library will be open 24/7 over Easter, our Opening Hours page provides further information of when staff are available to help.

If you are coming onto campus don’t forget to bring your Campus Card with you to issue or return books or use the Library overnight.

Please Note! From Monday 24 April you will need to your Campus Card with you at all times to access Sheila Silver Library

If you need your PIN to borrow books, a laptop or top up you can look them up on MyBeckett – your Library PIN is available via the Library tab, and your Kiosk PIN via the IT Support tab.

You can also top up for i-Print via MyBeckett, access SPSS software, check Quote Unquote for a referencing query and much more.

IT Help is available on 0113 812 1000 or you can Chat with Us but it’s a good idea to set up your challenge and response questions in the self service password manager in case you forget your password.

If you’re studying at home over Easter you can:

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Happy Easter from the Library!

Making eBooks more accessible – latest news

We told you in a previous post about a project to audit and improve the accessibility of eBooks, which has now been completed. Sue Smith and Vicky Dobson from Library Disability Support worked on the eBook Accessibility Audit project as part of a team from across the UK. This also included Jamie Phillips from Leeds Beckett University, and colleagues from the University of Kent, the University of Liverpool, Manchester Metropolitan University and York St John University.  The project is one of three shortlisted in the Project Initiative Category for the 2017 ABC International Excellence Award for Accessible Publishing with the awards ceremony to be held at the London Book Fair on 14 March.

eBooks are digital versions of printed books and the Library has lots of them available. There are many advantages to eBooks. For example they are available both on and off-campus and most titles can be accessed by multiple users at the same time.

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The eBook Accessibility Audit looked at how accessible eBooks are for students with print impairments – difficulties accessing printed text, usually due to a visual or physical impairment or a Specific Learning Difficulty such as dyslexia.

Although eBooks have the potential to be very accessible and if they are compatible with assistive software they can be adapted to the needs of individual students, unfortunately, due to the design of some eBooks, this is not always the case and they are not all fully accessible.

The eBook audit set out to identify how accessible 44 of the most widely used eBook platforms in UK Higher Education are, including 15 of the platforms we subscribe to at Leeds Beckett University.

The results are now available on the eBook Accessibility Audit website. If you would like to know how accessible a particular eBook collection is, the Individual Platform Feedback Reports section of the website has a report for each platform detailing how well it met each of the accessibility criteria. The table on page 6 of each report gives a useful overview of this.

If you’re wondering what makes an eBook accessible, you can find out here: Key elements of eBook accessibility

The next steps in the project are to work with providers to achieve improvements in accessibility and increase awareness of the accessibility features of different eBook platforms amongst Library staff to help them support students using eBooks.

 

Issues with Discover

We’re really sorry that the problems with accessing Discover haven’t yet been solved. Our colleagues in IT Services are working on this but in the meantime Discover is still accessible, you may just need to use different browsers.

The problems may differ depending on the internet browser you’re using.

Google Chrome

There are issues accessing Discover and some of our electronic resources, both on and off campus.

You may see an error message like this:

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However, it is safe to click on ‘Advanced’ and ‘proceed anyway’ to the site. Alternatively, you could try using Mozilla Firefox.

Internet Explorer

Some users are seeing a blank screen when using Internet Explorer to access Discover and electronic resources.  We recommend using Firefox for Windows operating systems.

We’re sorry for any problems caused.  Please contact us if you have any questions, and you can leave any feedback using our What’s Your View service.

Welcome to 2017!

Welcome back to the Library – we hope you had a wonderful Christmas break.

We know lots of you have exams in January but we’re here to help as much as we can – here’s a reminder of everything that is available – from silent study space to motivational playlists.

If you feel you’ve done enough revising and want to focus on a new resolution or find new things to do have a look at our Resolutions Pinterest Board.

And if you were lucky enough to receive a shiny new laptop or mobile don’t forget to connect it to Eduroam as soon as you’re back on campus and download Office 365.

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As always, Contact us if you need any help.

 

Are you ready for your exams?

Exams start this week (boo!) but there is still lots of help available from the Library:exam Capture

  • because we’re open 24/7 you can revise at whatever time of day suits you best
  • if you need silence to revise in we can help with that too – there are silent study areas in each Library
  • if you need a PC to access your notes remember you can use the IT Labs if there isn’t a class in progress or borrow one of the self-service laptops
  • there are some past exam papers are available on MyBeckett. Click on the Modules tab and select “Exam papers online”
  • we have lots of books on exam techniques or you can have a look at our Pinterest Guide to Study Skills
  • you can request a tutorial to help you revise and prepare for exams and there are also resources on exam preparation and revision and time management on the Skills for Learning website

But please:

  • find out where your exam takes place (and what time!) before the day so that you know where you are going – there is information on the Student Hub pages plus advice on what to do if you are ill and what you need with you for the exam
  • make sure you take regular breaks – water coolers in each Library can help you keep hydrated.
  • look after your wellbeing – see our Pinterest Board for ideas or listen to our relaxing music playlist plus a motivational list too for you to listen to depending on your mood!
  • don’t chat when others are working in silence
  • don’t use the PCs for social networking when others need to work
  • and don’t “save” study spaces by leaving your belongings on them2015-04-14 14.01.48

Good luck! And remember to Contact Us if you need any help

Save IT!

Every year we get lots of students coming to the Library Help and Information Points and the Students’ Union Advice Service because they’ve lost their work. Don’t let it happen to you!

Even if the PC or laptop you are working on has autosave set up it’s good practice to save your work yourself at least every 10 minutes. Get into the habit of saving a document as soon as you open a new one up to start working on it.

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You should also back up regularly using different methods (eg to the network (your P:drive); to the cloud (eg Google Drive) and to a USB)).

A number of Library Shorts on how to save your work are also available on the Library YouTube account.

Our Library website has lots more information this plus hints and tips and of course staff are always happy to help, just Contact Us.USBs

And don’t be really good about saving your work only to leave your USB behind in a PC – we get hundreds handed in each year!

 

Assignment Deadline!

You can’t put it off any longer. Your assignment deadlines are looming and it’s time to focus!

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Luckily the Library is open 24/7 so you can avoid all those distractions at home and come in and study whenever suits you best.

Make sure you choose the right study environment, whether you need to work in a group or in silence. We have now have a brand new group study room in LS105 at Sheila Silver Library and you can take a virtual tour of the room before you visit!

If you’re working on a group project you can also book a Student Meeting Room to help you prepare.141201_library-city_dsc_6761

Don’t forget to take regular breaks as well, and keep hydrated (water fountains are in JG250 in Headingley Library and on the first, second and third floors of Sheila Silver Library).

Or if you do study better at home you can access over 140,000 electronic resources from your own laptop; get advice 24/7 via Library Chat and even send your work to a Library printer and pick it up when you come in.

If you need help with formatting, page numbers and generally making your assignments look pretty then take a look at the Skills for Learning resources or book on one of their workshops. 

Please save your work regularly.   If you’re submitting your assignment in hard copy make sure you have topped up your Campus Card with credit and give yourself time to bind your work if you need to. Help on printing and binding is available on the Library website. And remember if you’re graduating this year only top up your print account with small amounts.

MyBeckett have a fantastic “Assignment Survival Guide” to help you if you are submitting online. (Go to the Assessment section and click Assignment Survival Guide). There’s also information about Turnitin if you’ve been asked to submit through this, including a video to guide you through the process.

But whether it’s online or in print please take the Library’s advice (we do have many years of experience!) and don’t leave it all until the last minute (or even hour!).  Skills for Learning’s assignment calculator is a great tool to help you plan your time.